Conference and event planners plan, organize and co-ordinate conferences, conventions, meetings, seminars, exhibitions, trade shows, festivals and other events.

Conference and event planners perform some or all of the following duties:

Meet with trade and professional associations and other groups to promote and discuss conference, convention and trade show services;

Meet with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets and to review administrative procedures and progress of events;

Co-ordinate services for events, such as accommodation and transportation for participants, conference and other facilities, catering, signage, displays, translation, special needs requirements, audio-visual equipment, printing and security;

Organize registration of participants, prepare programs and promotional material, and publicize events;

Plan entertainment and social gatherings for participants;

Hire, train and supervise support staff required for events;

Ensure compliance with required by-laws;

Negotiate contracts for services, approve suppliers' invoices, maintain financial records, review final billing submitted to clients for events and prepare reports.

Conference Services Organizer
Event Planner
Festival Organizer
Meeting Planner
Special Events Organizer
Trade Show Planner